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PRISM:

Support and Exhibits

EXHIBITOR PROSPECTUS AND SPONSOR/
GRANT SUPPORT OPPORTUNITIES

SPONSOR/GRANT SUPPORT INFORMATION

Tier 1 Support:         $40,000+

  1. In PRiSM Annual Meeting email blasts – including logo and link
  2. Link and logo displayed on PRiSM website (10 months)
  3. Recognition
    • In PRiSM eNewsletter
    • Logo and link on PRiSM Annual Meeting Webpage 
    • On signage throughout the meeting and exhibit space
    • In the Annual Meeting Final Program
    • In all Annual Meeting printed publications  
  4. Thank you email acknowledging support sent to PRiSM Annual Meeting attendees (pre-meeting)
  5. Thank you email sent to all PRiSM Members, Annual Meeting attendees and Industry (post-meeting)
  6. Four (4) complimentary registrations for staff from your institution/company to attend the annual meeting
  7. Complimentary table top booth space (including 2 exhibit badges)
  8. Optional inclusion of promotional flyer in the final registration materials (to be printed and shipped by supporter)

Tier 2 Support:         $25,000 - $39,999

  1. Inclusion in the PRiSM Annual Meeting email blasts – including logo and link
  2. Recognition:
    1. In PRiSM eNewsletter
    2. Logo and link on the PRiSM Annual Meeting webpages
    3. On signage throughout the meeting and exhibit space  
    4. In the Annual Meeting Final Program
    5. In all Annual Meeting printed publications
  3. Thank you email acknowledging support sent to PRiSM Annual Meeting attendees (pre-meeting)
  4. Thank you mail sent to all PRiSM Members, Annual Meeting attendees and Industry (post-meeting)
  5. Two (2) complimentary registrations for staff from your institution/company to attend the annual meeting
  6. Complimentary basic booth space

Tier 3 Support:         $10,000 - $24,999

  1. Inclusion in the PRiSM Annual Meeting email blasts – including logo
  2. Recognition
    • In PRiSM eNewsletter
    • Logo and link on the PRiSM Annual Meeting webpages
    • On signage throughout the meeting and exhibit space 
    • In the Annual Meeting Final Program
    • In all Annual Meeting printed publications
  3. Thank you email acknowledging support sent to PRiSM Annual Meeting attendees (pre-meeting)
  4. Thank you email sent to all PRiSM Members, Annual Meeting attendees and Industry (post-meeting)
  5. One (1) complimentary registration for staff from your institution/company to attend the annual meeting
  6. Complimentary basic booth space

Industry Session (2 time slots) non-CME event:       $10,000

An industry sponsored session offers a tremendous opportunity to provide education, demonstrate your company’s commitment to quality patient care, and build your corporate brand. Each session is open to all meeting attendees. The sessions are not part of the PRiSM Annual accredited program and CME/CEUs are not available through PRiSM.

Your company will have a dedicated 60 minute time slot of your choice*.

PRiSM will help market your event and provide you with an attendee list** in advance of your sponsored session.

* Selected time must not conflict with other scheduled courses/events

** List will include full name and company of attendee, but no contact information will be given in order to comply with privacy regulations.

Note: Company is responsible for any speaker fees, audio/visual, staffing, and other costs. All marketing materials are required to be approved by the PRiSM Board of Directors.

Benefits:

TIME SLOTS

Contact the PRiSM office to discuss potential time slots

Session titles are due by December 23, 2021 to be included in the Final Program.

Other Educational Grant Support:    $5,000 - $9,999

  1. Recognition
  1. On the PRiSM Annual Meeting website
  2. On signage throughout the meeting and exhibit space
  3. In the Annual Meeting Final Program
  1. Thank you email sent to all PRiSM Members, Annual Meeting attendees and Industry (post-meeting)
  2. Basic booth price discount (25% off)

Additional Support/Marketing Opportunities

Name Badge Holders or Lanyards:    $2,000

Name badge holders, featuring your organization’s logo will be available for attendees upon arrival at the meeting.

Sponsored Break:      $1,000 per day

Sponsorship is for two (2) 15-minute breaks each day, as scheduled in the PRiSM agenda. Sponsor will be recognized in signage throughout the break and the meeting.

Benefits:

  1. Company name and logo on PRiSM Annual Meeting website  
  2. Company name and logo included in the Final Program
  3. On signage throughout the meeting and exhibit space

Registration Packet Insert:    $1,000

Your 1-page insert is distributed to all attendees in the PRiSM Annual Meeting registration materials and 400 inserts must be delivered to the PRiSM office for inclusion.  Limit of ten (10) available.

EXHIBIT INFORMATION

EXHIBIT HOURS*

Exhibit Set-Up: Thursday, January 27 – 10:00 am to 5:00 pm

All exhibits must be set-up by 7 am on Friday, January 28 or the space is forfeited.

Exhibit Display: Thursday, January 27

Welcome Session Break: 3:45 pm – 4:00 pm

Evening Break: 5:30 pm – 5:45 pm

Exhibit Display: Friday, January 28

Breakfast: 7:00 am – 8:00 am

Morning Break: 10:45 am – 11:00 am

Lunch: 12:00 pm – 1:30 pm

Afternoon Break: 4:00 pm – 4:15 pm

Reception: 6:30 pm – 7:30 pm

Exhibit Display: Saturday, January 29

Breakfast: 7:00 am – 8:00 am

Morning Break: 10:30 am – 10:45 am

Lunch: 11:45 am – 1:15 pm

Exhibit Tear-Down: Saturday, January 29 – 1:00 pm to 3:00 pm

* Exhibit breaks are subject to change. We request you open your displays on time each day and staff them throughout the posted exhibit hours. The tabletop displays are designed to have two (2) staff members at each display table. There is an additional $100 charge for extra exhibit staff.

LOCATION

Royal Sonesta Houston
2222 West Loop South
Houston, TX  77027
Phone: (713) 850-2800

Shipping

Package shipments should be arranged through the hotel Shipping & Receiving Department. Additional shipping information will be provided by December 15, 2021.  

Due to limitations in secured storage space, the Hotel will only accept packages as follows: 

Boxes/packages may be sent for arrival no earlier than January 24, 2022 and must be marked with PRISM Annual Meeting, Exhibit Hall, Table #, Company Name, Onsite Contact Name and Cell number.

You must also fill out the shipping and handling form. All shipments that arrive prior to set up date with clearly written label will be placed at the exhibitors booth/table the day of set up ready to go when the doors open for set up. When the shipments  are ready to be shipped back please fill out appropriate carriers form (UPS/FedEx) and package up what needs to be shipped back up and leave it at your table/booth for the hotel shipping department to receive it and place it on our dock for pick up by the carrier.

BASIC BOOTH DISPLAY SPECIFICATIONS

Size:  6 ft. draped table
Drape Color:  Black
Carpet:  Multicolor pattern
Display fee: $1,500

Display Location

Specific display locations will be assigned, first-come, first-served. Company names will be placed on sign at each table. Locate your company table prior to set-up.

POLICIES, PROCEDURES AND INFORMATION

FDA Regulations

Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including any or all approved requirements. Any product that is an investigational device or drug must be clearly marked as such. All products and services exhibited shall comply with FDA policy and procedures (particularly with respect to the marketing and labeling of investigational or unapproved drugs and devices) and other applicable policy and procedures. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also prohibits the promotion of approved drugs or devices for unapproved uses. In addition, under FDA rules, the background of the exhibit must show the generic name of any drug product featured. Additional information may be obtained from the FDA website at www.fda.gov.

Cancellations and Refunds

Written notification of a cancellation must be received by PRiSM December 31, 2021 to be eligible for a refund. A $750 administrative fee will be assessed for each booth cancellation.

Space not claimed by 7:30 am, Friday, January 28th may be resold or reassigned by PRiSM without obligation to refund exhibit fees or to assign the exhibitor to another space, unless special arrangements have been made with the PRiSM Office in advance.

PRiSM reserves the right to rearrange the floor plan at any time and to relocate exhibitors if it becomes necessary for causes beyond the control of PRiSM or is advisable in the best interest of PRiSM.

Exhibitor Identification

Exhibitor identification in all PRiSM publications and on all signs and booth graphics, related to this specific meeting, must be the one company name submitted on the Exhibitor Registration Form.

Storage Cases, Boxes, Etc.

PRiSM has reserved a room for storage of crates, boxes, etc. Contact the PRiSM Registration Desk on-site for information. Shipping cases should not be stored within view of the attendees.

Commercial Press

Reporters must have prior approval from PRiSM. Contact the office at (414) 918-9876.

Registration/Badge Policy

All company representatives must be pre-registered by January 7, 2022. The Exhibitor Registration Form should be returned to PRiSM and should include the list of representatives attending the booth. After this

date, any additions or changes will be completed on-site. PRiSM badges must be worn and visible at all times to all meeting functions. Business cards are not to be inserted over the official PRiSM badge.

Representatives Attending Sessions

Exhibitors who are pre-registered as such are eligible to attend the educational sessions as long as another attendee is present at that booth during that time. Representatives who wish to attend the educational sessions and who are not representatives of the booth must register and pay the appropriate registration fee. Late and cancellation policies will apply.

Security

The exhibit area may be not be secured at all times. Exhibitors will be able to leave their displays up overnight, but we recommend that any items of great value be secured by you (computers, cell phones, etc.). Neither the hotel security staff nor PRiSM will be responsible for loss of or damage to any property. Exhibitors are responsible for safe-guarding their goods, materials, equipment and exhibits at all times.

Hotel’s Hold Harmless Clause

The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor's activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

PRiSM will not be responsible or liable for any loss, damage, or claims arising directly from the Hotel's own negligence. PRiSM will be responsible to negotiate the contract with its exhibitors.

Marketing and acknowledgements

Company logos may be used on promotional items as well as signage. However, product names and/or logos are against the policy of the Accreditation Council for Continuing Medical Education (ACCME). Your exhibiting participation will be noted in text versus logo representations.

All exhibitor inquiries can be directed to Heather Schrader at hschrader@prismsports.org or 414-918-9876.